Invoicing & QR-bill
Invoice in 60 seconds – payment matched on arrival.
Create a complete invoice on the go from your phone, or from your computer. Pick a client, add the services – totals, VAT, and the QR-bill or international bank transfer instructions come together on their own.
Smart invoice builder
Create an invoice in a few clicks
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Phone or laptop – create your invoice on either
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Client – picked from your saved contacts, or added on the spot; company details drawn from the Swiss Commercial Registry
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Services – added from your smart catalogue; new entries saved on first use
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Totals and VAT – calculated on their own; correct rate per line item; 8.1%, 2.6%, 3.8%, exempt
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QR-bill or international bank transfer instructions – generated automatically based on the invoice currency
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One-click invoice creation from an accepted quote – line items, totals, and terms carry over
Delivered in seconds
Send your invoice through SoloDesk, or download the PDF and send it yourself
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Send in one click – SoloDesk delivers the invoice to your client's inbox under your company name, in their language (DE, FR, IT, EN); replies come straight to you
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Download and send – download the PDF and send it yourself from any mail app
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Your client's payment page – always generated, either way; your client gets a live page to pay from, not just an attachment
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Filed automatically – every invoice stored the moment it goes out
Easy for everyone
Your client pays without friction
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One link – opens in any browser, no account or app required
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Swiss clients get the QR-bill; – international clients get international bank transfer instructions
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No tracking pixels – Swiss FADP compliant
Posted on arrival
Payment lands – matched, posted, reconciled
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Payment arrives – matched to the invoice with 100% confidence
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You get notified – no need to check the bank
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Invoice closed, journal entry and VAT posted, bank transaction reconciled – on their own
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Partial payment – recorded and tracked until the balance is settled
Current at a glance
Know where every invoice stands
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All open invoices in one view – amount, due date, days overdue
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Status updates the moment payment matches – always current
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Every overdue invoice flagged – nothing slips through
Always followed up
Follow up on overdue invoices – professionally, on schedule
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Reminder drafted – you decide when to send it; professional template at each level
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Three escalation levels – friendly reminder, firm follow-up, final notice with a reference to debt-enforcement proceedings
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Swiss legal standards throughout – template wording, fee structure, and debt-enforcement reference all compliant with Swiss requirements
Corrected cleanly
Issue a credit note – everything corrects itself
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Always references the parent invoice – full reversal or selected line items
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VAT reversed correctly across all rates – including partial reversals with mixed rates
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Posted against the original invoice – journal entries corrected, audit trail intact
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Appears in your invoice list – the parent invoice keeps its own status; both visible side-by-side
Works for everyone around you
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Your business
Invoice in a few clicks. Open invoices, overdue flags, payment status – one view, always current. No need to keep checking the bank app or reconciling payments manually.
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Your clients
Every invoice arrives with its own payment page – your client opens it in any browser, no account or app needed. Swiss clients scan the QR-bill in their banking app – amount, reference, and recipient already filled in – and pay in one tap. International clients get international bank transfer instructions – everything they need to pay.
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Your accountant
VAT correct per line, numbered without gaps, receivables current, books up to date. Every sent invoice filed automatically in your Documents library – alongside your scanned receipts and supplier bills, one unified trail, archived for 10 years per Art. 958f CO.
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Your team
Multi-user access for invoicing – create, send, and track payments together. Full audit trail per entry – every invoice and every payment traceable.
Available from September 2026