Bills & Receipts
Captured, confirmed, posted.
Every bill and receipt extracted line by line – vendor, amounts, VAT, expense type, payment information – booked and ready for your review.
Bill & receipt capture
Skip the typing – fields captured automatically
Snap a photo of the document or upload it as a file – fields extracted immediately
- Bills – vendor, line items, VAT, due date extracted; added to your Purchases list – ready to pay
- Receipts – merchant, per-item expense categories, VAT per line, payment method identified – complete the moment you confirm
- Every detail captured – ~44 fields per bill, ~49 per receipt
Bookkeeping entry
Books update on their own – review only when needed
Most bills and receipts are booked automatically – under the right expense type, with line items, amounts, and VAT. When SoloDesk isn't confident enough, the bill or receipt surfaces for a quick review – one click to confirm.
- Bills – expense entry posted; your vendor obligation tracked until paid
- Receipts – expense recorded; payment method matched to your existing cash flow account
- Cash receipts credited to the cash account on their own
Swiss compliance
Meet every Swiss VAT and record-keeping rule
- Effective VAT method – tracked on every bill and receipt
- Mixed VAT rates on a single document handled per line – 8.1% standard, 2.6% reduced, 3.8% accommodation, each separated correctly
- Every entry links back to its source document – open any figure in any report and trace it straight to the original bill or receipt
- Sequential journal numbering – gap-free at allocation, audit-ready by design
- Immutable storage in a Swiss data centre – 10-year PDF retention per Art. 958f CO
Pattern learning
SoloDesk learns every vendor and merchant – the routine disappears
- 01Review
First document from a new contact
SoloDesk hasn't seen this vendor or merchant before, so it isn't sure yet. Every field is pre-filled from extraction – you review and confirm. Your confirmation becomes the pattern.
- 02One click
Once a contact is familiar
Same accounts, same categories as before – applied on arrival. SoloDesk is confident, but still checks with you. One click to confirm.
- 03Auto
Consistent contact
Bills and receipts that SoloDesk is sure about post on their own. Only the unusual reaches you.
Quick payment
Settle every bill from SoloDesk – QR and IBAN ready
- Tap Pay on any outstanding bill – IBAN, QR reference, bank name, and amount pre-filled where available; QR code displayed and ready to scan
- Scan the QR code from the screen or copy the reference directly – no switching between apps, no manual entry
- Mark as paid in one action – entry posted; QR reference matches the bank transaction with 100% confidence on import
- Batch mode: select multiple bills, step through in sequence – a full payment run takes just a few minutes
Built around your whole business
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Your accountant
Every bill and receipt categorised by line item – VAT correct per line, across all rates. Clean records throughout the year, not a backlog at filing time – exports ready to open without conversion. Documents retained for 10 years in a Swiss data centre – there when your accountant needs them.
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Your bank
Every paid bill links to its bank transaction on its own – QR reference matched, entry posted, source document in one place. Bank statements imported via CAMT.053, or PDF – Revolut, Wise, and any Swiss bank supported. Card payments matched to the right account on their own.
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Your suppliers
New Swiss suppliers are looked up in the Swiss Commercial Register on first contact – name, UID, and address pre-filled. The same vendor or merchant is categorised the same way on every subsequent document – routine transactions handled on their own. Foreign-currency transactions converted at official BAZG/ESTV rates – imported automatically, nothing to look up.
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Your team
Multi-user access with a full audit trail per entry. Every receipt and bill traceable back to its source document.
Available from September 2026